• Receiving purchase requests and issuing supply orders, then sending them to the supplier to complete the supply process.
• Negotiating with suppliers on price quotes to get the lowest price, best quality, and longer payment terms.
• Tracking supply orders with companies to ensure timely delivery of goods.
• Coordinating with the warehouse management and relevant departments to prepare locations for receiving goods.
• Creating reports for supply orders issued to monitor the supply process within specified timeframes.
• Maintaining a supplier ledger to verify their legality and match the invoices for the safe release of financial payments to the supplier.
• Coordinating with the finance department to complete payment processes as specified in the supply order and signed contracts to ensure the supply continuity.
• Communicating with the warehouse management to work on replacing or returning items approaching their expiry date to the supplier.
• Compiling a monthly report of all received supply orders to monitor the purchasing and storage plan set by management.
•Organize the departmental purchasing requests and prioritize them according to their urgency in case of multiple requests from the same department to initiate purchasing process.
•Ensure that the Requirements are matched with the properties in the Prices’ offers and select the best offer to create the purchasing order.
•Send the purchasing order to the HOD for his approval to initiate contacting with the suppliers
•Contact with the supplier to send the purchasing order and ensure its receiving.
•In case of the items that require an available and specific samples, the procurement specialist requests the samples form the suppliers
•Ensure that the purchased items are complied with the requested properties, price, Quantity , Quality , expired dates..etc. to avoid returns and rejections
•Provide requested reports for the department to Procurement Manager.
•Comply with the department policies, instructions and guidelines
• Bachelor’s degree in any relevant filed.
• 3 to 5 years of experience in the field of general procurement.
• Completion of training courses in the field of procurement.
• Negotiation skills.
• Proficiency in using computers.
• Ability to create a supplier database.
• Very good in English (Reading – Writing
•Professional Expertise
•Strategic Thinking
•Developing Self and Others
