Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute proposal, email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Handle requests and queries from senior managers
Maintaining physical and digital personnel records like employment contracts and PTO requests
Update internal databases with new hire information
Create and distribute guidelines and FAQ documents about company policies
Gather payroll data like bank accounts and working days
Publish and remove job ads
Schedule job interviews and contact candidates as needed
Prepare reports and presentations on HR-related metrics like total number of hires by department
Develop training and onboarding material
Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
Proven experience as a HR and Administrative Assistant.
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Basic knowledge of labor legislation
BSc Degree or higher
