Job Purpose
Plan, organize and coordinate events this includes conceptualizing ideas, creating and enforcing budgets, planning monthly calendars of events, liaising with clients, suppliers, employees and outreaching clients
Responsibilities
● Coordinate events’ logistics such as facilities, catering, displays, special needs requirements, printing, and event security.
● Arrange the procurement of the event’s needs in advance.
● Monitor event activities to ensure compliance with applicable regulations, satisfaction of participants, and resolution of any problems that arise
● Confer with staff at a chosen event site to coordinate details
● Inspect event facilities to ensure that they conform to customer expectations
● Maintain records of event aspects, including financial details
● Prepare PowerPoint presentations, outreach and meet with potential clients
● Negotiate contracts with clients
● Plan and develop programs, agendas, budgets, and services according to customer requirements
● Conduct post-event evaluations to determine how future events could be improved
● Organize registration of event participants
● Design and implement efforts to publicize events
Competencies
● Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
● Verbal expression and speech clarity: The ability to speak clearly so others can understand
● Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
● Coordination: Adjusting actions in relation to others' actions and strong organization skills
● Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do
● Time Management: Managing one's own time and the time of others
● Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
● Visualization: The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged 2
● Negotiation: Bringing others together and trying to reconcile differences
● Microsoft Office Word, Excel, Outlook
Requirements
