Manage confidential matters with a high level of privac and discretion especially decisions directly impacting the global operations of the company.
Organize calendars , schedules, meetings and events.
Recording minutes of meetings.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Arrange travel and accommodations for executives. Prepare expense reports.
Manage incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Manage the Executive's meetings and contacts with the Chiarman
Assist in preparing and managing presentations.
Be responsive to emails/texts/phone calls, with contact outside normal business hours if needed.
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
متطلبات الوظيفة
Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant
In-depth understanding of office management and daily operations
Hands on experience with MS Office
Working knowledge of office equipment, like printers and fax machines
Excellent verbal and written communication skills
Strong organizational and time-management skills
Additional qualification as a personal assistant or secretary will be a plus
Since 2009, Scope ims – then known by our full name “Scope Integrated marketing Solutions” – has grown from an ambitious startup into the region’s leading design and production company focusing on exhibitions, events, interiors designs, graphics
