Purpose of job:
To plan, direct, or coordinate supportive services of the company, such as maintenance, logistics, recordkeeping, mail distribution, telephone operator/receptionist, and other office support services. To also oversee facilities planning and maintenance and custodial operations.
Key Work:
- To be responsible for the coordination and management of office building ancillary support services, to be responsible to ensure proper arrangement for local purchases of stationery, equipment, and other company business related purchases within the authority limits specified by the company.
- To coordinate the design and allocation of office space in conjunction with Director, management and architect input.
- To be responsible to review and approve the selection and purchase of all office furniture and office equipment and ensure proper delivery and installation and be responsible for security of company assets and for arranging necessary insurance as per the company policies.
- To develop and manage effective internal and external relationships and to ensure high level public relations with government agencies and suppliers.
- To be responsible and ensure proper coordination for the collection and distribution of internal and external mail
- To ensure efficient transportation assistance to company employees and visitors as per the company policy.
- To be responsible for coordinating the mobile phone monthly rental payments to employees by ensuring the limits set by departments are not exceeded.
- To be responsible and ensure proper checking of employee’s security access control cards and proper management of the security control personnel and system and be responsible for the activities and movements of unskilled staff.
- To undertake recruitment, selection and interviewing for own team within limits of authority
- To ensure proper upkeep and maintenance of office premises, and office equipment.
Knowledge
- Knowledge of principles and techniques of asset security.
- Knowledge of principles and techniques involved in effective planning and goal setting.
- Knowledge of policies, principles, procedures, and techniques of local and international purchasing.
- Knowledge of the marketplace in which ITS operates; monitors activities which may affect Company performance.
